Get the right people in the same room
Conferences are one of the few times the right people are all in the same place. The side meetups and dinners are often where the real connections happen — but they require fast coordination.
Find the windowQuestions people ask
Why is organise a conference meetup or side event scheduling so frustrating?
You try to organise something in the group chat. People are in different sessions. Some are flying in late. Others leave early. You get a last-minute meal with four people instead of twelve.
How does whenyoufree make it easier to organise a conference meetup or side event?
Share a link with the people you want to connect. They mark their free slots across the conference days. You find the window with the most availability and confirm the booking.
How does whenyoufree work?
Create your event in 30 seconds: name it and pick a date range. Share the link with your group. Friends tap the days they're free, with no app or account needed. A live colour calendar shows which dates work for everyone. Confirm the date and export it to Apple or Google Calendar.
Is whenyoufree free to use?
Yes. Free accounts include one active event, the full availability calendar, date confirmation, and add-to-calendar export. Pro adds unlimited events, confirmation emails, nudges for non-responders, and more.
The usual way
You try to organise something in the group chat. People are in different sessions. Some are flying in late. Others leave early. You get a last-minute meal with four people instead of twelve.
With whenyoufree?
Share a link with the people you want to connect. They mark their free slots across the conference days. You find the window with the most availability and confirm the booking.
How it works
- 1Create your event
Name it, pick a date range. Takes 30 seconds.
- 2Share the link
Drop it in the group chat. No app, no account needed for your friends.
- 3See the answer
A live colour calendar shows which dates everyone’s free. Green means go.
Ready? It takes 30 seconds.
Find the windowFree to start · Friends need no account · No credit card