# whenyoufree?

> Stop the endless "when are you free?" group chat thread. Share one link, friends tap their free days, you see a live colour calendar. No app or account needed for friends.

## What it does

whenyoufree is a group scheduling tool for friends, teams, and anyone who needs to find a time that works for a group. The organiser creates a free event, picks a date range, and shares a unique link. Respondents click the link, type their name, and tap the days they're free — no account, no app, nothing to install. The organiser sees a live colour-coded calendar: green means everyone's free, orange means some people are free, red means nobody is.

## Who it's for

- Friend groups planning trips, birthdays, dinners, sports fixtures
- Work teams organising socials, team days, off-sites
- Anyone who's ever tried to coordinate a group of more than three people in a group chat

## Pricing

- **Free**: 1 active event, shareable link, colour calendar, date confirmation, add to Apple/Google Calendar
- **Pro (£15, one-time)**: Unlimited active events, confirmation emails to the whole group, nudge non-responders, response deadline with reminder email, CSV export, custom event URL

## Key pages

- Homepage: https://whenyoufree.app
- Pricing: https://whenyoufree.app/pro
- Help & FAQ: https://whenyoufree.app/help
- Blog: https://whenyoufree.app/blog
- Agents & API: https://whenyoufree.app/agents

## Use cases (pre-built landing pages)

whenyoufree has landing pages covering 90+ specific scheduling scenarios including:

- Birthday party planning: https://whenyoufree.app/for/birthday-party
- Group trip dates: https://whenyoufree.app/for/group-trip
- Work social: https://whenyoufree.app/for/work-social
- Sports fixtures: https://whenyoufree.app/for/sports-fixture
- Hen/stag dos: https://whenyoufree.app/for/hen-do
- Baby shower: https://whenyoufree.app/for/baby-shower
- Family reunion: https://whenyoufree.app/for/family-reunion

## Blog posts

- Why "when are you free?" kills group chats: https://whenyoufree.app/blog/why-when-are-you-free-kills-group-chats
- Why Doodle doesn't work for friends: https://whenyoufree.app/blog/why-doodle-doesnt-work-for-friends
- How to plan a group trip: https://whenyoufree.app/blog/how-to-plan-a-group-trip
- The psychology of group scheduling: https://whenyoufree.app/blog/the-psychology-of-group-scheduling
- Free group scheduling tools compared: https://whenyoufree.app/blog/free-group-scheduling-tool

## Technical notes

- No account required for respondents
- Works on any browser, any device
- Events can be password-protected with an access code
- Availability is shown as a live colour calendar (green/orange/red/grey)
- Organisers can confirm a date and generate Apple Calendar (.ics) and Google Calendar links
- Data: respondents and their availability are stored per event; organisers can delete all data at any time

## AI agent usage

An agent acts for a human account; it does not create an independent account. The human creates an API key at https://whenyoufree.app/account and explicitly supplies it to their agent.

- MCP endpoint: https://whenyoufree.app/api/mcp
- REST API specification: https://whenyoufree.app/api/openapi.json
- Machine-readable service guide: https://whenyoufree.app/llms.txt

Use `Authorization: Bearer wyf_<api-key>` for authenticated calls. MCP tools can create an event, list the owner's active events, and retrieve an owner-only participation summary. Creating an event returns a share link for people to open in their browser. The private summary reports submitted names, their free/maybe dates, outstanding response count when an expected headcount is provided, and recommended dates.

Respondent names and availability must not be requested through a public event URL or exposed to anyone other than the event owner.

## Contact

Email: hello@whenyoufree.app